Payroll Manager (Corporate)

Strong preference provided to candidates currently residing in Colorado; relocation assistance/consideration not provided
Position resides in Corporate office (in office setting; not remote)

Corporate Payroll Manager

Onsite ONLY: M-F 8-5

Compensation- DOE $90,000-115,000 a year

Must have Bachelor’s degree in Accounting or Finance

Note: This position may require some overtime at times. The position is responsible for delivering payroll-related services Nation-wide. Key responsibilities include ensuring the accurate and timely administration of data management, payroll processing, record keeping, reconciliation, and reporting across the enterprise. Ensures a high degree of customer service and response with payroll related items.

Duties and Responsibilities:

  • Develop and maintain a deep and broad understanding of the Company’s HR/Payroll (currently ADP) and timekeeping systems.
  • Partner with corporate accounting team to ensure accounting related information (i.e., journal entry) is recorded properly.
  • Build and maintain effective working relationships with all employees, particularly those positions responsible for participating in the preparation and processing of payroll related activities.
  • Create effective, efficient, and compliant processes that ensure the timely and accurate processing of regularly scheduled weekly and bi-weekly pay cycles, off-cycle payroll payments, and/or other related reporting.
  • Form and maintain effective partnerships with HR, Finance, and Office Managers to develop a clear segregation of duties between entity level data management and centralized payroll processing.
  • Participate in the creation of department SOPs to always ensure the utmost accuracy and SOX compliance.
  • Become a subject matter expert on all state-by-state regulations such as minimum wages, state leave deductions, SUI % requirements etc.
  • Effectively administer garnishment deductions/submittals and similar related withholding orders.
  • Act as a subject matter expert for prevailing wage and certified payroll related inquiries in conjunction with HRIS partner (IDI). Ensure system is optimized for the most efficient processing standards.
  • Review details of terminating employees and ensure accurate processing of all final paychecks.
  • Review pre-transmittal payroll records for accuracy (employee change reports, payroll registers, exceptions and/or corrections).
  • Effectively manage ongoing tax related activities within ADP including new state applications, quarterly and annual payroll related reporting, W2 processing, etc.
  • Ensure a high degree of consistency and uniformity with how information/data is recorded across all entities.
  • Partner with the HR Business Partners to ensure proper administration of leave of absence pay implications.
  • Ensure electronic EDI files are transmitted in a timely and accurate fashion, forward issue resolution to the affected entity.
  • Review benefit related invoices and reports and subsequently reconcile such invoices prior to submittal to accounting for payment processing.
  • Ensure compliance with federal, state, and local payroll laws, including but not limited to FLSA.
  • Ensure conformance to Company policies (proper administration of employee classifications, paid time off policies, application of pay and/or overtime, reimbursements, deductions, etc.).
  • Assist in the creation and distribution of payroll related communications (both internal and external).
  • Facilitate or assist with internal or external audits by providing records and documentation to auditors.
  • Manage regular preparation of relevant management reports, including weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, headcount, paid time off accruals and payments, tax deductions, benefit deductions, etc.).
  • Proactively problem solve on a variety of payroll related matters. Ensure full optimization of HRIS capabilities while also identifying and recommending updates to payroll processing software, systems, and procedures.
  • Actively engage in any applicable merger and acquisition initiatives including due diligence and payroll processing integrations.
  • Immediately escalate all employee related risk situations or special inquiries to VP of Finance, Corporate HR and CFO.
  • Complete other duties as required.

Supervisory Responsibilities:

  • Manage a team of 2 who are responsible for managing the timesheet process, reviewing timesheets, and processing payroll transactions for, among other things, new hires, terminations, promotions, and pay rate changes etc.

Education, Skills & Requirements:

  • 7 plus years of progressive payroll specific exp
  • 5 plus years’ experience as a payroll manager
  • Extensive knowledge of payroll administration, including the preparation, transmittal, reconciliation, and compliance of such activities.
  • Experience with certified payroll -preferred
  • Filing quarterly and year-end payroll taxes – required
  • Funding 401k and HSA accounts – required.
  • Filing W2 and other yearend taxes/filing – required
  • Experience with multi-state payroll rules and regulations – required.
  • Experience with unions – preferred
  • Experience with ADP Workforce Now -strongly preferred
  • Prior experience with acquisition integrations and high growth / scaling environments preferred.
  • Prior experience in a construction / skilled labor / diverse workforce environment strongly preferred.
  • High degree of accuracy and attention to detail, excellent critical thinking skills, and ability to work in a fast-paced environment; ability to prioritize among competing duties/projects. Strong analytical and numerical aptitude coupled with problem-solving skills.
  • Advance proficiency with Microsoft Office Suite particularly including Word and Excel.
  • Exceptional written, verbal and presentation communication skills; customer service minded approach in all interactions.
  • Demonstrated skills in persuasion and consensus-building coupled with effective negotiation skills.
  • Flexible, dependable, confident, and accountable; ability to maintain confidentiality and navigate sensitive issues.

Physical Requirements:

  • Requires the ability to sit for extended periods at a computer workstation.
  • Be able to work in an environment with open discussions and visitors without getting distracted.
  • May be required to lift up to 20 lbs.
  • Meets expectations for attendance and punctuality.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Equal Opportunity Employer