Office Manager

JOB SUMMARY

National concrete pumping company has an immediate opening for a full-time, experienced Office Manager in our Oklahoma City, OK branch office. This is an excellent opportunity for someone who possesses 3-5 years Office Manager experience; preferably a construction or manufacturing environment.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

  • Data enter time cards and send weekly payroll reports to the Corporate payroll department.
  • Complete weekly and monthly certified payroll reports.
  • Prepare inbound vendor invoices for branch manager approval. Maintain branch accounts payable files. Follow procedures for batch preparation. Forward approved A/P batches to Corporate for payment.
  • Receive, log and process inbound payments from customers. Post payments in ledger system. Deliver deposits to bank or proper entity.
  • Keep customer accounts current by calling on past due accounts and sending monthly letters of intent on past due accounts.
  • Prepare and submit reports to area branch manager, controller or other management personnel as required to support month-end closing within the specified time requirement.
  • Perform the ordering and maintenance of office supply inventory. Process incoming and ongoing mail and UPS. Answer telephones and route calls.
  • Maintain local branch personnel files, accounts payable and accounts receivable files and other pertinent files in an orderly and efficient manner.
  • May supervise other employees. If applicable, delegate responsibilities to individual employees in accordance with their workload and skill level.
  • Maintain confidentiality of information at all times.
  • Other duties as assigned.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Employees may be required to perform any other job-related tasks as requested by their Supervisor.

EDUCATION

  • High school diploma or equivalent required. Some college preferred.
  • Practical knowledge of general payroll, Accounts Payable and Accounts Receivable procedures.

REQUIRED EXPERIENCE

  • 3-5 years documented experience in an Office Manager position; preferably in a construction or manufacturing environment.
  • Intermediate Microsoft Word, Excel and PowerPoint skills. Ability to create spreadsheets. Must be able to type at least 40 wpm. Ability to use a two-way radio, fax machine, scanner, copier and other general office equipment.
  • Supervisory experience preferred.
  • Experience with certified payroll highly desirable.

OTHER SKILLS AND ABILITIES

  • Exceptional written and verbal communication skills. Excellent relationship management skills. Outstanding phone etiquette.
  • Dependable, punctual, mature, confident and accountable.
  • Must be highly organized with the ability to follow through in a fast-paced environment. Project management experience a plus.
  • Positive and energetic attitude!

COMPENSATION AND BENEFITS

  • Compensation – $15.00 to $19.00 per hour depending on experience.
  • Competitive benefits package.

 

Hiring is contingent on successful candidate passing a background and drug test. We are an E-Verify participant.

Equal Opportunity Employer.